Symposia, Meetings & Webinars

Start-to-finish meeting management is our bread and butter, be it in-person, virtual or hybrid. From booking the venue to choosing the menu, and event branding to logistical planning – we'll be there.

Symposia
Medical meetings
Advisory boards
Webinars (both live-streamed and pre-recorded)
Roundtables

Workshops
Full meeting management from conception to delivery
Full range of event materials

For medical meetings, we average:

delegates
per event

delegate satisfaction rating*

*In post-event feedback, 98% of attendees rated the meeting ‘excellent’ or ‘good’. These meetings were face to face events, with limited delegate numbers, but online events can be considerably larger.

The three phases of meeting planning

Getting people together can be an exciting and worthwhile pursuit, but it comes with its challenges. There are multiple elements involved, and all of them have to come together at the right time, particularly when it comes to live events, prompting the organisers to go through what we call the three phases of meeting planning…

Phase 1

the 'Let's do this' phase

Initial scope exploration & objective definition
Target audience definition
Venue/digital hosting platform evaluation
Agenda development
Speaker/KOL identification
Determination of collateral materials required

Phase 2

the 'Frantic Planning' phase*

Development and approval of all scientific slide decks
Event branding & materials (e.g. delegate booklets, bags etc.)
Event promotion
KOL contract liaison
KOL presentation support and/or pre-recording
Delegate registration & liaison
ABPI code compliance checks
Venue preparation
Technical support and troubleshooting
Hospitality (e.g. food, accommodation)
Logistical arrangements (e.g. speaker parking, storage of belongings and equipment)

Phase 3

the 'Worth every minute' phase

KOL 'backstage' prep or virtual streaming
Delegate meet & greet
Live Q&A management
Live event filming/recording/photography
Evaluation reports & feedback collation
Meeting reports
Delegate certificate production & distribution
Event photography and film footage editing for use on websites/materials
Follow-up email campaigns, community engagement

*Otherwise known as the 'Why did we ever think this was a sane idea…?' phase

OK, we’re having a bit of fun here – but seriously, this kind of behind-the-scenes planning is what we do all the time.

The result?

Our meetings are scrupulously organised, smoothly run, and very well-received.

01494 776 289 enquiries@icebergmedical.comenquiries@icebergmedical.com

Iceberg Medical Ltd, Unit 12 Chess Business Park, Moor Road, Chesham, Buckinghamshire HP5 1SD

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